|
OSSD
Leadership
- INTRODUCTION
This brief overview is to introduce new members to the board of the OSSD and to
make clear what their responsibilities will be, and since the OSSD administration
changes annually, to provide continuity of programs and duties. The current meeting
format of the OSSD includes 8 or 9 full membership meetings each year, usually
from September through June, consisting of dinner, a brief business meeting and
a program. Board meetings are called as needed by the president or a majority
of the board. While meetings are usually kept informal, they are generally guided
by Robert's Rules of Order.
- ORGANIZATION
- OSSD Leadership
Structure
-
The Officers shall consist of a President, a Vice President, a Secretary and a
Treasurer.
- The Board
of Directors shall consist of the President, Vice President, Secretary, Treasurer
and a number of Directors no less than four and no more than seven.
-
The Leadership shall consist of the Board of Directors and all Committee Chairpersons.
- Function
of the Board The Board is the most powerful part of an organization, it sets
the policies, it reviews all of the operational data, it approves or challenges
any organizational activity, and controls expenditures. For a Board to be effective
it's activities and organizational structure should be designed around the goals
it wishes to accomplish. Therefore, basic to a Board's proper functioning is it's
ability to make clear decisions about what it wants to do, followed by decisions
on how to do it, who will do it, within what time period and how the results will
be evaluated. In order to achieve this the Board should review the OSSD statement
of purpose regularly and develop and prioritize goals. Even though these may remain
fairly constant, the activities of OSSD can change as opportunities develop. It
is the Board that bears the final responsibility for the successful performance
of the organization.
- Responsibilities
of the Board The Board of Directors is responsible for four functional areas:
policy administration, finance, public relations, and interaction with the national
office and other professional organizations.
Specific duties include:
- Maintaining overview of
organizational operations.
- Long
range planning for the organization.
-
Decision making for the organization.
-
Providing role model for the membership, and motivation for involvement.
-
Meeting the goals and the deadlines of commitments to the national office, other
professional organizations, the membership and the community.
-
.... other ....
- RESPONSIBILITIES
OF THE POSITIONS
- The
President The President shall act as the chief administrator for OSSD and
representative of OSSD to it's members, other professional organizations and the
community. Responsible for seeing that the Board performs it's duties and is held
accountable for the quality of it's decisions. Shall serve as ex-officio member
of all committees except nominating. Shall supervise all agreements and commitments
of OSSD. Shall prepare agendas for business and executive meetings and chair the
business meeting. Shall establish standing and ad-hoc committees as needed. Shall
prepare a list of programs for the year.
- The
Vice President The Vice President shall act as assistant to the President,
assuming the duties of the president in his/her absence. Shall chair executive
meetings. Shall be responsible for arrangements for meetings and their location,
and for meeting programs and speakers. Shall perform duties delegated at the request
of the board.
- The
Secretary The Secretary shall be responsible for all records and minutes of
the OSSD including minute book. Shall sign, with the President, all commitments
and obligations authorized by the Board of Directors. Shall prepare and mail all
official correspondence including notices of regular meetings and special functions.
- The Treasurer
The Treasurer shall maintain all financial records so that they can be reviewed
by the board at any time. Shall collect membership dues and event payments. Shall
report fiscal status at each business meeting.
- The
Directors The Directors shall attend all meetings of the board of directors.
Shall assist the officers in decision making and operation of the organization.
Shall participate actively in at least one committee. Shall attend national, regional
or local functions on behalf of the OSSD as assigned by the President.
-
Committee Chairpersons Committee
Chairpersons shall prepare a statement of committee purpose as directed by the
Board, solicit appropriate members from the Board, the membership and the community
as committee members. The Chairperson shall prepare goals and agendas, shall schedule
and chair meetings and activities to accomplish committee purpose, and present
reports to the Board. He shall assign tasks and responsibilities to committee
members and hold them accountable. The Chairperson is responsible for seeing that
the committee performs its duties, and is held accountable to the Board for the
quality of the committee's decisions.
|
